Minutes: June 24, 2006

Minutes of June 24, 2006

HAVERSHAM CLUB, INC. MEETING

9:00 a.m. – Party House
Saturday, June 24, 2006
Submitted by Janie Allen

David Allison welcomed everyone to the meeting and called the meeting to order.    First order of business was to go around and introduce as we have so many new neighbors.

MINUTES:  Minutes from the April 10th meeting were reviewed; a quick synopsis was given by Janie Allen, secretary.  Kay Ward made a motion to accept the minutes as written Joe Elmore 2nd the motion, motion passed.

FINANCIAL:  Kay Ward gave an update on the current finances; all members in attendance had a copy of expenses, income and outgo.  We currently have a combined total between checking and savings of $8,408.00 however, taxes are coming due.  Mrs. Foster asked about the vandalism that occurred earlier this year Kay reported that an insurance claim was filed for that and the repairs have been made.  Betty Bradford made a motion to accept the treasures report, David Hart 2nd the motion, motion passed.

ELECTION OF OFFICERS:   A slate of officers was presented to those in attendance.         President – Joe Elmore
Vice Pres – Jim Ince / David Hart
Secretary – Randy Reddick
Parliamentarian – Alice Baker
Treasurer – Kay Ward
Betty Bradford commented she has been told that the Ince family will NOT be moving into the Hall house, David Hart agreed to take the position of Vice Pres.  Randy Reddick introduced our new website http://www.haversham.net it is up and running.  Access to names and addresses, phone numbers, etc will be password protected.
Betty Bradford made a motion to accept the amended slate of officers, Gerald Ward 2nd the motion, motion passed.

NEW BUSINESS/ISSUES:  New signs have been made for both gates and will be posted today.  Gates and party house doors must be kept closed and LOCKED.  Gates are self locking, be sure they close behind you.
Joe Elmore announced that the city of Lubbock has recently developed neighborhoods that do not have alley ways and that the city will be providing trash services for them.  He contacted the city and was able to secure the services for Haversham also.  The city does not currently have the truck that will be doing pick up but we can expect trash services within 9 months.
Karen Allison gave us an update on the remodel project.  There are several small projects that need to be finished up.  Discussion took place regarding an electric hot water heater for the party house, apartment and bathroom.  Karen suggested a tankless system gave an estimated cost of purchase, taxes, installation of ~$500.00.  Vote was called for, all were in favor.  Flooring in the party house was discussed, carpet some areas, tile, paint vs. stain.  There is still some asbestos tile under the carpeting.  Joe Elmore states he has equipment available that can take that up without problem.  Brad Rogers stated he has contacts regarding flooring and will get bids on several options.
Nancy Reddick addressed the issue of party reservations.  A calendar is posted over on the bar with scheduled parties.  Please do NOT just write your date on the calendar schedule it with her, this will avoid conflicts.  You can schedule your party via e-mail or on-line at the new website.  General rules regarding responsibility and clean up were discussed.  All members have an updated copy of the Haversham Club Rules.

10:15 meeting was adjourned.

MEMBERS IN ATTENDANCE:
David, Karen and Sarah Allison
Randy and Nancy Reddick
John and Betty Bradford
Gerald and Kay Ward
Bob Whipple
Janie Allen
Joe Elmore
Mark and Nancy Storrs
David and Nancy Hart
Paul and LuJuan Campbell
Art and Ada Wry Foster
Brad Rogers
John and Alice Baker